Required employee information
Keep the following information on file for each employee. This applies also to employees you don't need to report to us.
- Name.
- Social Security number. Keep a copy of their Social Security card in the file.
- Standard Occupational Classification code.
- Dates of employment.
- Basis of pay (e.g., hourly or monthly).
- Location of work.
- Daily record of hours worked.
- Gross pay for each pay period.
- Payroll reductions for each pay period.
- Reason why the employee was fired or quit (if applicable).
How long to keep employee records
Keep these records for at least 4 years from the date you paid the employee wages.
Relevant laws and rules
Go to the Washington State Legislature's website to read:
- Employer work records and reports - RCW 50.12.070.
- Employer records - WAC 192-310-050.