WARN reporting requirements

The Worker Adjustment and Retraining Notification (WARN) Act requires companies planning a mass layoff to notify workers 60 days before the closure.

WARN compliance information

U.S. Department of Labor (USDOL) provides compliance guidelines for layoff notification requirements. 

How to report a layoff
Companies must provide written notice to the Employment Security Department and to the chief elected official of the community where the layoff or closure will occur.

1. Write a letter on company letterhead, to attach in an email, that includes the following:

  • Company name
  • Physical and mailing address of layoff or closure
  • Company represenatative name and phone number for rapid response services (local preferred)
  • Mention if the WARN is either a layoff or a closure
  • Mention if the WARN is either temporary or permanent
  • Expected layoff date and a schedule of any further employment reductions
  • Total number of employees affected by this notice
  • Job titles of positions and the number of affected employees in each job category
  • Mention if the affected employees are represented by a union.
    • If so, name of each union/employee representative and the name and address of the chief elected officer of each union
    • A statement of bumping rights, if any exist
  • Signature of company official including name and title

2. Email and mail the letter to our Grants Management Office:

Employment Security Department
Grants Management Office
Attention: WARN Team
PO Box 9046
Olympia, WA 98507-9046

Email: ESDGPWorkforceInitiatives@ESD.WA.GOV (Please include "WARN" on the subject line.)

Employment Security will contact the listed company represenative (local) to acknowledge the receipt of the notification and provide this information to the local rapid response team.

3. Send a letter to the chief elected official of the community where the layoff or closure will occur

Additional mass-layoff information